This Privacy Policy outlines how Ransley Boardman LLP manages and protects personal information in the course of providing executive search and consultancy services. It also explains how data is handled when you interact with our website at www.ransleyboardman.com.

This version was updated in February 2026, and we may revise it periodically. By using our website or engaging with our team, you agree to the terms described here.

  1. About Us

Ransley Boardman LLP is committed to safeguarding your personal information and handling it in line with applicable privacy and data protection laws worldwide, including the EU General Data Protection Regulation (GDPR).

As the data controller, we determine how and why your personal data is processed.

  1. Who This Policy Covers

This policy applies to anyone whose personal information we may process in connection with our services, including:

  • Individuals being considered for roles with our clients (candidates)
  • Employees of our clients who are assessed by us
  • Clients themselves
  • Referees providing references
  • Sources who share insights about candidates
  • Individuals attending our events or receiving our marketing communications

For clarity:

  • Candidate: an applicant, potential applicant, or employee of a client
  • Client: any organisation or individual engaging us to deliver services
  • Referee: someone providing a personal or professional reference
  • Source: someone offering information about a candidate
  1. How We Collect Information

To identify suitable talent for our clients we gather information from a variety of places, including:

  • Directly from you (e.g. CVs, conversations with our consultants)
  • Publicly available sources and professional databases
  • Referees and sources who share insights about candidates
  • Technical data such as IP addresses, browser types and operating systems (used for fraud prevention, analytics and system administration)

Because of the nature of executive search we often process personal data quickly and discreetly, sometimes without contacting the individual first. We rely on legitimate interests, performance of a contract, or consent (particularly for sensitive data).

  1. How We Use Personal Data

For Candidates

Your information may be used to:

  • Support job applications and share relevant details with clients
  • Identify potential candidates for confidential assignments
  • Contact you about roles, assessments or interviews
  • Provide information about our services, events or insights (you may opt out at any time)
  • Deliver contracted services such as coaching or assessments

We only share your data where permitted by law, required by a contract, or authorised by you.

For Clients

We use client information to deliver our services and for legitimate business purposes, including marketing.

For Sources and Referees

We use your information to obtain your views on candidates and to support our assessment processes.

  1. Types of Data We Process

Across all groups, we may collect:

  • Contact details (name, address, phone number, email)
  • Professional information (role, organisation, credentials)

Candidates

We may also process:

  • CVs, employment history, qualifications and memberships
  • Date of birth, education details and other career information
  • Psychometric or psychological assessment results (with explicit consent)
  • Equalities data (e.g., gender, ethnicity), anonymised and aggregated
  • Information from public sources or third-party databases

Sources and Referees

We may collect:

  • Your relationship to the candidate
  • Your professional background
  • Your views or insights about the candidate
  1. Sensitive Personal Data

We only process sensitive information (e.g. health, ethnicity, sexual orientation etc) with your explicit consent, unless another lawful basis applies. We encourage you not to provide such data unless requested.

For services such as coaching or assessments, sensitive data may be processed as part of the contract, but we will always obtain consent for psychometric testing.

  1. Sharing Information With Others

We may share personal data with:

  • Clients using our executive search or assessment services
  • Prospective clients when demonstrating market knowledge
  • Trusted partners who support our operations (e.g., IT, email distribution)

Where possible, we limit disclosure to aggregated or nonidentifying information. Third parties will not contact you unless you have agreed to this.

  1. Third Party Service Providers

We sometimes use external providers to support internal operations. These partners must process data securely and only under our instructions.

We may also disclose information if required by law or regulatory authorities.

  1. Data Security

We take extensive steps to protect your information from loss, misuse or unauthorised access. However, no system is entirely foolproof, and we cannot guarantee absolute security.

  1. Information About Other People

If you share someone else’s personal information with us, you must ensure they have agreed to this. You should also provide them with access to this Privacy Policy.

  1. Data Retention

We retain personal data only as long as necessary for our services and to meet legal, tax or accounting obligations. Typically, we keep data for four years after our last meaningful interaction.

Where appropriate, we may anonymise data for research or statistical purposes and use it indefinitely.

  1. Your Rights

You have several rights under data protection law, including:

  • Access: request a copy of your personal data
  • Rectification: correct inaccurate or incomplete information
  • Erasure: request deletion where legally permissible
  • Restriction/Objection: limit or stop processing
  • Data Portability: receive your data in a machine readable format
  • No automated decision making: we do not make automated decisions
  • Withdraw consent: at any time, without affecting prior lawful processing
  • Complain: raise concerns with us or the Information Commissioner’s Office (ICO)

Contact: info@ransleyboardman.com

  1. Use of Our Website

This policy also applies to data collected through our website. We may use your information to:

  • Personalise your browsing experience
  • Analyse site usage
  • Share aggregated insights with clients

If you are uncomfortable with these practices, please contact us or avoid using the site.

  1. Analytics

We may use third party analytics tools such as Google Analytics to understand how our website is used. You can opt out using Google’s browser add-on.

  1. External Links

Our website may contain links to third party sites. Their privacy practices are not controlled by us, and we recommend reviewing their policies.

  1. Cookies

We use cookies and similar technologies to enhance your experience and analyse usage. You can disable cookies in your browser, but some features may not function properly.

Types of cookies include:

  • Session cookies (site operation)
  • Preference cookies (remembering settings)
  • Security cookies (protecting your data)
  1. Third Party Websites

If you arrive at our site from another website or leave our site to visit another, their privacy policies will apply.

  1. Contact Us

For questions about this policy or to exercise your rights, email:

info@ransleyboardman.com Subject line: Privacy Policy